Suggestions & Complaints

Compliments and Suggestions

We welcome your comments on things we are doing well within the practice and also welcome your suggestions on things we can improve. If you would like to make a suggestion or provide us with any feedback. Please contact us, using the form below, or if you prefer write to the Practice.

Your feedback is extremely important to us as it helps us to see what we are doing well at and areas for improvement. You do not need to give your name or contact details if you do not wish to.

Complaints and the Use of Artificial Intelligence (AI) 

We welcome feedback and complaints, and we want to understand your experience in your own words. 

We are committed to handling complaints fairly, openly and compassionately, in line with the Parliamentary and Health Service Ombudsman’s NHS Complaint Standards. 

Some people choose to use Artificial Intelligence (AI) tools to help write complaints or emails. We understand that these tools can be helpful in organising thoughts or expressing concerns. 

However, AI-generated text can sometimes: 
• include information that is inaccurate or not relevant; 
• use overly formal or legal language; 
• make complaints longer or more complex than necessary; or 
• make it harder for us to clearly understand your personal experience. 

This can occasionally delay our review or mean we need to contact you to clarify the 
details before we can respond fully. 

The most helpful complaints are usually clear and concise, and explain: 
• what happened; 
• when it happened; 
• how it affected you; and 
• what you would like us to do to resolve the matter. 

A short explanation in your own words is often more helpful than a long or highly formal letter. 

If you choose to use AI tools, we recommend that you: 
• check the wording carefully to ensure it reflects your own experience; 
• remove any information that is inaccurate or not relevant; and 
• take care when including sensitive personal information. 

Please be aware that some AI tools may store or use information entered into them. 

For further guidance on using AI to support a complaint, you may find this resource from 
the Parliamentary and Health Service Ombudsman helpful: 

Using AI tools to help your complaint 

If you need support to make a complaint—for example due to language needs, disability, learning disability, or mental health or communication difficulties—please let us know. We will do our best to support you in a way that works for you.

Want to make a complaint?

We make every effort to give the best service possible to everyone who attends our practice.  In the first instance it is often useful to talk to us about any issues or concerns you have.

However, we are aware that things can go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible.

It is hoped that most problems can be sorted out easily and quickly at the time they arise and with the person concerned.

If your problem cannot be sorted out in this way and you wish to make a formal complaint, please let us know as soon as possible – ideally within a matter of days or, at most, a few weeks.  This will enable us to establish what happened more easily.  If this is not possible, please let us have the details of your complaint within six months of the incident that caused the problem, or within six months of discovering that you have a problem, providing this is within twelve months of the incident.

Please fill in the form, by clicking on the image opposite, or following the link below, or alternatively you can request a copy from the surgery.  Complaints should be addressed to the Practice Manager and sent to petrocgroup.complaints@nhs.net.

If you wish to complain on behalf of someone,  it is important to ensure that you have the appropriate consent or legal right to do so.  Please see the separate form for this here.

Non-urgent advice: Interpreting Service

We can arrange for a meeting with the Practice Manager or Deputy Practice Manager and an Interpreter for any patient whose first language is not English and needs help with their complaint.

Other organisations that can help you make a complaint about health services

 

complaint process leaflet

Complaints Process Leaflet

For our complaints process leafet, please click on the image opposite to download a copy.

If for any reason you do not want to speak to a member of our staff, then you can request that the Integrated Care Board (ICB) investigates your complaint. 

You can write to them at this address, and they will contact us on your behalf:

NHS Cornwall and Isles of Scilly,

Part 2S,

Chy Trevail,

Beacon Technology Park,

Dunmere Road,

Bodmin, PL31 2FR

Or you can contact Healthwatch via their website:

https://www.healthwatchcornwall.co.uk/contact-us

NHS Friends and Family

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Page last reviewed: 28 September 2026
Page created: 22 September 2020